Projects
Set up a piece of work you're doing for a customer, record the hours your staff spend on it and any costs, then turn all that unbilled work into a proper sales invoice with one click.
Think of a project as a running tab for one customer's job. Every hour your team works and every cost you pay out gets added to the tab, and the app quietly totals what you can still charge. When you're ready to get paid, one button turns the whole tab into a single, VAT-correct invoice — and each item is crossed off so you never charge for it twice.
01What you see on the screen
Two cards: ➕ Project (add a project + a list showing Project · Customer · Hours act/budget · Unbilled value) and Log Time / Expense (pick a project, log time, log expenses, and bill it). A "Recent time" table shows the latest entries with a ✓ once they've been invoiced.
02Every field
Create a project
| Field | What to enter | Example | Needed? | Why it matters |
|---|---|---|---|---|
| Name | A short name for the job | Website Redesign | Yes | Identifies it and appears on the invoice line. |
| Customer | Who gets billed | Acme Trading LLC | Yes | Must be an existing customer. |
| Budget hours | Planned total hours | 40 | Def. 0 | Lets the list show progress (actual vs budget). |
Log time
| Field | What to enter | Example | Needed? |
|---|---|---|---|
| Project | Which project the time is for | Website Redesign | Yes |
| Employee | Who did the work | Sara Ahmed | Optional |
| Date | The work date | 2026-07-05 | Optional |
| Hours | Hours worked (up to 24) | 4.5 | Yes |
| Rate | Hourly rate in AED | 150 | Def. 0 |
To log a cost instead, use the Expense inputs: a description, an Amount (your cost), and an optional Markup % to charge the customer more than you paid (billable = Amount × (1 + Markup ÷ 100)). Time and expenses logged here carry 5% VAT.
03From project to paid
- In ➕ Project, enter a Name, pick the Customer, set Budget hours, and click Add Project.
- In Log Time / Expense, choose the project, then log time (e.g. 4.5 h at AED 150 → 675) with Log Time. The project's Unbilled figure rises.
- (Optional) Log a cost, e.g. Amount 200 with 10% markup → customer billed 220, with Log Expense.
- Click 💰 Bill Unbilled → Invoice. All unbilled time and expenses become one sales invoice for the customer, and each item is stamped as billed (✓).