Inventory
Keep an accurate, always-matching count and money value of your physical goods across every place you store them — so you know how many of each item you have, where, and what it's worth. Every movement is recorded in your accounts automatically.
Think of it as a storeroom logbook that never forgets. Every time something comes in, goes out, or moves shelves, you jot it down — and the book instantly tells you how many of each thing you have, in which room, and exactly what it's all worth in dirhams. Because the same pen writes in your accounts at the same moment, the storeroom's total and the company's books always agree.
01What you see on the screen
The Inventory tab is a stack of cards:
| Card | What it's for |
|---|---|
| Inventory Overview | Total stock value and the accounts (GL) balance, with a green GL reconciled badge when they agree — plus a low-stock banner. |
| Warehouses | Create and list your storage locations. |
| Stock Operation | The main form for moving stock in, out, or between warehouses. |
| Stock Levels | A table: each item in each warehouse with On hand, Avg cost, and Value. |
| Landed Cost / Batches / Serials | Extras for import costs, expiry-dated batches, and serial-numbered units. |
02Warehouses come first
A warehouse is simply a named storage place — a shop floor, a main store, a delivery van, a second branch. Stock is always counted per warehouse, so the same item can sit in several places with separate counts.
WH-MAIN) and a Name (e.g. Main Store), then click Add Warehouse. The first one you create automatically becomes your default.03The four stock operations
Choose one from the Operation drop-down. Each does something different to your count — and, except transfers, records a matching entry in your accounts.
| Operation | When to use it | What it does |
|---|---|---|
| Receipt (stock in) | Goods arriving (a purchase/delivery) | Raises the count and adds value at the unit cost you enter. |
| Issue (out / sale) | Goods leaving (a sale or delivery) | Lowers the count and removes value at the current average cost. Can't go below what you have. |
| Transfer | Moving stock between two warehouses | Lowers the source, raises the destination. The value doesn't change — it just moved shelves. |
| Adjustment (+/–) | Correcting for damage, loss, or found stock | Adds or removes stock. The quantity may be negative. Add a Reason. |
04The Stock Operation fields
| Field | What to enter | Example | Needed? |
|---|---|---|---|
| Operation | Receipt / Issue / Transfer / Adjustment | Receipt | Yes |
| Item | A stock-tracked item (only these appear) | SKU-100 — Widget | Yes |
| Warehouse (From) | Where the stock is / is leaving | WH-MAIN | Yes |
| To warehouse | Destination — transfers only, must differ | WH-VAN | Transfer |
| Quantity | How many units (negative only for Adjustment) | 25 | Yes |
| Unit cost (AED) | Cost per unit (needed for Receipt) | 12.50 | Receipt |
| Reason | Why (Adjustment only) | damage | Optional |
| Lot / Expiry / Serials | For batch- or serial-tracked items | LOT-2026-07 | If tracked |
05How stock is valued
FinSanad uses Weighted Average Cost. It keeps a running total value and quantity for each item, and the average cost per unit is simply value ÷ quantity. When you receive more at a different price, the average blends automatically; when you issue, stock leaves at that current average.
06How to receive stock into a warehouse
- Open the Inventory tab.
- No warehouse yet? Create one in the Warehouses card first.
- In Stock Operation, set Operation = Receipt (stock in).
- Pick the Item (only stock-tracked items are listed) and the Warehouse.
- Enter the Quantity and the Unit cost (AED). For a batch item, add the lot number and expiry; for a serial item, list one serial number per unit.
- Click Post Operation. The count, value and average cost update, and the matching accounts entry is made.
07How to check current stock levels
- Open the Inventory tab.
- Read the Stock Levels table — each row is an item in a warehouse with its On hand, Avg cost and Value.
- For the whole-company picture, look at the Inventory Overview strip and its reconciled badge.
- For batch or serial items, use the Batches & Expiry and Serial Numbers cards.