Banking
Register your company's bank accounts, bring in your bank statements and tick them off against your books (reconcile), and keep track of post-dated cheques you've received or issued โ all in AED.
Reconciling is like checking your bank's SMS alerts against your own notebook: the statement lines are the bank's version, your book entries are what you already wrote down, and matching is ticking off each pair until both columns agree. A post-dated cheque is an IOU with a "don't cash before" date โ you file it away, and nothing changes in your accounts until the day you actually bank it.
01What you see on the screen
The Banking tab stacks several cards: โ Add Bank Account, the Bank Accounts list, Statement Reconciliation, and ๐งพ Post-Dated Cheques (PDC). (Currency rates, online payments and petty cash are separate features that appear only when switched on.)
02Add a bank account โ every field
| Field | What to enter | Example | Needed? | Why it matters |
|---|---|---|---|---|
| Account Name | A friendly name | Main AED Account | Yes | Labels the account and names its ledger account. |
| Bank | The bank's name | Emirates NBD | Yes | Identifies the institution. |
| IBAN | The full IBAN (spaces are fine) | AE07 0331 2345 6789 0123 456 | Yes | A UAE (AE) IBAN is checksum-validated and rejected if wrong. |
| SWIFT | SWIFT/BIC code | EBILAEAD | Optional | For international transfers. |
| Type | Current / Savings / Free Zone | Current (DDA) | Def. Current | Classifies the account. |
| Currency | AED / USD / EUR | AED | Def. AED | The account's currency. |
There's no "add a bank transaction" form here โ the money movements come from the rest of the app (customer/supplier payments, journals, and cleared cheques), and reconciliation compares those book entries against your imported statement.
03Reconciling the bank
- In Statement Reconciliation, pick the account (e.g. Main AED Account).
- Leave the format on Auto-detect (or pick your bank), click โฌ Import Statement, and choose your CSV or PDF file.
- Click โก Auto-Match โ every line whose amount exactly equals a book entry within ยฑ3 days is ticked off (turns green).
- Click ๐ฏ Smart Match for the rest; accept the suggested confidence (default 80). It applies confident exact-amount pairs and leaves anything unclear for you.
- Match any leftovers by hand, or use split/group matching when one bank line covers several book entries (both sides must total the same).
- Enter the statement closing balance and an as-of date, then click โ Sign off.
date, description, reference, amount with a signed amount (positive = money in, negative = out).04Post-dated cheques (PDC)
Register a cheque with its Direction (Received from a customer, or Issued to a supplier), Party, Cheque no., Amount, Maturity date, and which of your bank accounts it will clear through. A received cheque can be linked to an invoice/debit-note; an issued cheque to a bill/credit-note.
| Status | Meaning |
|---|---|
| pending | Registered, nothing posted to the accounts yet. |
| cleared | You clicked Present on/after maturity โ the money moves and the invoice/bill is settled. |
| bounced | The bank returned it. Nothing reverses (nothing had posted); the debt simply stays. |
| cancelled | You put a stop on it. Only a pending cheque can be cancelled. |
To record one: set the Direction, pick the Party, enter the cheque number, amount and maturity date, pick the bank account, and click ๏ผ Register. It sits as pending until, on/after the maturity date, you click Present to bank it. A maturity strip shows cheques due in the next 30 days, and there's a printable UAE-style cheque with the amount spelled out in words.