Accounts
This is where you set up the "buckets" your business sorts money into — Cash, Bank, Sales, Rent, and so on. Every transaction ends up filed into one of these accounts.
Think of the Chart of Accounts as a set of labelled folders in a filing cabinet. Every dirham that comes in or goes out gets filed into one folder — "Cash", "Bank", "Sales", "Rent" — so later you can open any folder and see exactly what happened. This screen is simply where you create and name those folders.
01What you see on the screen
Open the Accounts tab. You'll find a form called ➕ Add Account for creating one account, and below it the Chart of Accounts list showing everything you've made. The list has four columns:
| Column | What it shows |
|---|---|
| Code | The account's number, e.g. 1000 |
| Name | The account's name, e.g. Cash |
| Type | A coloured tag: ASSET LIABILITY EQUITY REVENUE EXPENSE |
| Status | Normally a green active tag |
If you're an administrator you'll also see two extra cards at the top — 📥 Opening Balances and 🏗️ Chart of Accounts Template — covered near the end.
02Every field, explained
The ➕ Add Account form has just four boxes:
| Field | What to type | Example | Needed? | Why it matters |
|---|---|---|---|---|
| Account Code | A short number that identifies the account | 1000 | Yes | This is the folder's ID. No two accounts can share the same code. |
| Account Name | A plain description of the account | Cash | Yes | So people can read and recognise the folder. |
| Type | Pick one from the drop-down (see below) | Asset | Yes | Tells the app what kind of folder this is and how it behaves in reports. |
| Currency | Pick the money unit (defaults to AED) | AED | Optional | Which currency this account is kept in. AED is the normal choice in the UAE. |
The five account Types — what each one means
| Type | In plain words | Everyday examples |
|---|---|---|
| Asset | Things the business owns or is owed | Cash, money in the bank, equipment, money customers still owe you |
| Liability | Things the business owes to others | A bank loan, unpaid supplier bills, VAT collected that you must pay the government |
| Equity | The owner's stake — what's left after debts | The money the owner put in, profits kept in the business |
| Revenue | Money the business earns | Sales income, service fees, rent received |
| Expense | Money the business spends to run | Salaries, rent paid, electricity, office supplies |
The Currency drop-down offers AED, USD, EUR, INR, SAR and GBP. AED (the UAE dirham) is selected by default.
03How to create an account
- Go to the Accounts tab.
- In the ➕ Add Account card, type an Account Code — for example
1000. - Type an Account Name — for example
Cash. - Choose the Type (Asset, Liability, Equity, Revenue or Expense).
- Leave Currency as AED unless this account is in another currency.
- Click Create Account. A green ✅ Account created message appears and the new account shows up in the list below.
04The buttons on the list
| Button | What it does |
|---|---|
| ⬇ Export CSV | Downloads all your accounts as a spreadsheet (accounts.csv). |
| 📄 Template | Downloads a blank spreadsheet with the right column headings, ready to fill in. |
| ⬆ Import CSV | Uploads many accounts at once from a filled-in spreadsheet. |